Mô tả công việc

The main responsibilities of the Administrator are as follows:
1. Reception
- Answer and transfer incoming calls
- Greet/welcome clients and visitors of the school at front desk. Guide them to see relevant staff
- Transfer messages, circulate documents to concerned staff
2. Administration
- Record student’s daily attendance
- Record monthly staff attendance
- Filing staff leave forms
- Issue name tag for new staff
- Receive circulate documents/letters sending to and from school
- Make photocopy of letters, newsletters, documents
- Control the uniform stocking, sell uniform and report the balance monthly
- Order and monitor the use of school’s stationery (liaise with Purchasing Dept.), and stationery for teachers under the supervision of Office Manager
- Checking bills (e.g. electricity bill, telephone bill, etc.)
3. Bus management
- Liaise with bus vendor for bus route, determine pick-up and drop-off time at the beginning of school year/ new term
- Arrange for new bus order from parents. Liaise with bus vendor and keep parents informed of the arrangement
- Supervise all bus monitors’ attendance and working attitude
- Monitor school’s drivers; bus drivers
- Check bus condition and bus routes
- Monitor quality of bus service
- Check and record bus students’ attendance
- Arrange bus for school’s teachers and company staff
- Arrange bus for school activities, excursion etc.
- Contact with teachers about bus students (absent or late)
- Liaise with related staff about student’s bus arrangement plan (bus zone, one way or two way transfer)
- Deal with parents for matter related to bus arrangement
4. Student’s Insurance Management
- Manage student’s insurance record
- Provide information/ regular report of students’ movement to insurance company. Ensure that all students are covered by insurance policy
- Receive and deliver Insurance Handbook to parents
- Follow up with insurance provider and parents for claims
- Follow up with parents to get the updated insurance plan for students who do not buy school insurance
5. Cashier:
- Prepare and send invoices to parents for tuition fee and other fees collection;
- Collect tuition fees and other fees from parents;
- Ensure collection of the current school fees is up to set payment schedule;
- Prepare remind letters, contact parents and follow up for any outstanding payments;
- Handle refund process; Provide reports as required by Accounting Dept;
- Follow up with Banking Deposit Procedure set by Accounting Dept.
6. Other Duties
- Assist with Enrolment when needed
- Undertake other tasks as and when assigned by the Immediate Superior and / or Management
This Job Description is not limited to the duties / responsibilities described above and will be subject to changes to incorporate any duties / responsibilities to reflect the job scope / business requirements.

Quyền lợi được hưởng

Attractive salary
14 annual leave/year
Health care program
Discounted fee for your children at Kinderworld's school

Yêu cầu công việc

College/Bachelor in related fields
Fair communication of English
Experienced candidates are preferred